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BYLAWS OF OREGON HILL HOME
IMPROVEMENT COUNCIL, INCORPORATED
ARTICLE I: THE ORGANIZATION Section 1 Name of Organization 4 ARTICLE II: PURPOSE Section 1 Purpose of the Council 4 ARTICLE III: MEMBERS Section 1 Classes, Qualifications and Rights 5 Section 2 Meetings Generally 5 Section 3 Annual Assemblies 6 Section 4 Special Assemblies 6 Section 5 Notice 6 Section 6 Waiver of Notice 7 Section 7 Action Without Assembly 7 Section 8 Determination of Members of Record 7 Section 9 Conduct of Assemblies 7 Section 10 Procedure at Assemblies 7 Section 11 Quorum and Voting 7 Section 12 Adjournments 8 ARTICLE IV: BOARD OF DIRECTORS Section 1 General Powers 8 Section 14 Committees 10 ARTICLE V: OFFICERS Section 1 Generally 11 ARTICLE VI: AMENDMENTS 13 _________________________________________________________________________________________
Section 1: Name of Organization Section 2: Area of Operation
Section 1: Purpose of the Council The purposes of the Council include promoting historic preservation of the Oregon Hill Neighborhood, providing assistance to low-income persons or families in repairing, maintaining or remodeling their homes and dwellings when the same are found to be substandard or in need of repairs. These purposes may be accomplished by providing the services of craftsmen and builders, providing materials at reduced cost whenever possible, and by providing financial counseling and assistance in the pursuance of home repair or maintenance. Other functions of the Council shall be the following: To develop, finance or promote the development of new or rehabilitated housing and other real estate projects related to community improvement and associated public or private improvements or projects. To seek or provide, when possible, technical assistance to groups in planning, designing, financing, processing or managing new or rehabilitated housing. To acquire and dispose of real property improved and/or unimproved, for development and/or rehabilitation of housing or other community purposes. To encourage other persons and entities to undertake related activities in the Neighborhood. To encourage use of historic easements in the Neighborhood. To support voter education and voter registration in the Neighborhood. To promote energy efficiency and environmental 'green' building techniques and materials. To maintain and keep the Jacob House as a historical, educational, neighborhood resource. For the accomplishment of the aforesaid purposes and furtherance thereof, the Council shall have and may exercise any and all of the powers conferred upon non-stock corporations formed under laws of the Commonwealth of Virginia. This includes the right to receive and administer monies donated or received by grants or otherwise to be used to accomplish the purpose set forth herein. This council does not and shall not afford pecuniary gain, incidentally or otherwise, to its Directors. No part of the net earnings or the income of this corporation shall inure to the benefit of any Director of this corporation.
Section 1: Classes, Qualifications and Rights Membership in the Council is open to all adults who occupy a residence that is within the neighborhood. Occupants of a residence in the Neighborhood must be able to prove their legal residence in the Neighborhood by presenting a copy of DMV identification, utility bill or other such proof. The Membership shall elect the members of the Board of Directors. Members are allowed to attend all Board meetings and review all meeting minutes and financial statements in accordance with state law. Section 2: Assemblies Generally Section 3: Annual Assemblies Section 4: Special Meetings Section 5: Notice In addition, notice by good faith delivery to residents throughout the area of operation shall be required. A member's attendance at an assembly waives objection to: (i) lack of notice or defective notice of the assembly, unless at the beginning of the assembly he objects to holding the assembly or transacting business at the assembly; and (ii) consideration of a particular matter at the assembly that is not within the purpose or purposes described in the notice of the assembly, unless he objects to considering the matter when it is presented. Section 6: Waiver of Notice Section 7: Action Without Meeting Section 8: Determination of Members of Record Section 9: Conduct of Assemblies Section 10: Procedure at Meetings Section 11: Quorum and Voting Section 12: Adjournments Section 13: Dissolution
Section 1: General Powers Section 2: Number, Qualification and Vacancies Nomination for election to the Board of Directors shall be by application from candidates or by nomination from the floor during the annual meeting of the Membership in June. Elections for Directors shall be by yea or nay votes on a secret ballot. Section 3: Staggered Terms of Directors When the number of Directors is changed, any newly created Directorships or any decrease in Directorships shall be apportioned among the groups by the Board of Directors as to make all groups as nearly equal in number as possible. The method of electing persons to the Board of Directors shall only be changed or amended by the affirmative vote of two-thirds of the Membership, and only at the annual meeting of the Membership. Section 4: Regular and Annual Meetings Section 5: Special Meetings
A Director's attendance at or participation in a meeting waives any required notice to him of the meeting unless he at the beginning of the meeting or promptly upon his arrival objects to holding the meeting or transacting business at the meeting and does not thereafter vote for or assent to the action taken at the meeting. Section 7: Waiver of Notice Section 8: Action Without Meeting Section 9: Conduct of Meetings Section 10: Manner of Voting Section 11: Procedure at Meetings Section 12: Participation by Conference Telephone Section 13: Quorum Section 14: Committees The provisions of Sections 4 through 13 of this Article, which provide for, among other things, meetings, action without meetings, notice and waiver of notice, quorum and voting requirements of the Board of Directors, shall apply to committees and their members as well. Section 15: Resignation Section 16: Removal ARTICLE V: OFFICERS Section 1: Generally Section 2: President Section 3: Vice Presidents
Section 5: Treasurer Section 6: Other Officers Section 7: Executive Committee Section 8: Delegation of Power Section 9: Resignation Section 10: Removal
These bylaws may be amended, altered or repealed only by vote of two-thirds of the Membership at an Assembly called for the purpose of voting on amending, altering or repealing the bylaws of the Council, provided that prior notice, as described by (current) Article III, Section 5 of the Bylaws, shall be given of such meeting and shall include notice that an amendment to these bylaws will be considered at such meeting and a fair summary of such amendment to be acted upon. The only exceptions are that 3/4 vote of the Membership present, with a minimum of 25 members present, with prior notice as described by (current) Article III, Section 5 of the Bylaws, is required for dissolving the corporation, and, or, the sale or mortgage of the Jacob House, subject to any and all deed restrictions. A typed, fully up-to-date copy of these bylaws shall be kept at all times at the OHHIC office and will be available to Membership upon request. In addition, they will be posted on the OHHIC website. ADOPTED: February 2, 1993
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Memorandum of Understanding for OHNA and OHHIC Oregon Hill Neighborhood Association (OHNA) is a nonprofit neighborhood civic association. Its mission is to organize residents of Oregon Hill, represent their interests, and improve the neighborhood. Its a volunteer organization. Oregon Hill Home Improvement Council (OHHIC) is a 501c3 nonprofit, community development corporation. Based in the Jacob House, its mission is to provide mixed-income, sustainable, historically sensitive housing and home improvement for Richmond neighborhoods. It utilizes full and part-time staff as well as volunteers. While OHNA and OHHIC are both based in Oregon Hill, their missions and operations are different. In the past this has been the source of some confusion and controversy. This memoranda attempts to address this. 1. While OHNA officers may serve on OHHIC's Board of Directors, there is no special status or guarantee of office granted to those who do so. It is imperative that both organizations maintain their own regular, democratic elections for representation. Because OHNA and a certain number of OHHIC's Board of Directors must be elected from a relatively small group of Oregon Hill residents, both organizations must maintain open lines of communication and recruitment. It should be understood that OHHIC's Board of Directors receives more scrutiny as the organization's service area changes. To avoid public confusion, the OHNA President should not be President of OHHIC's Board, and vice versa. 2. Because of potentially overlapping missions, both organizations must be circumspect in regard to their literature. OHNA's website and newsletter should focus on neighborhood news about parks, trees, crime watch, streets and traffic, neighborhood businesses, city/ neighborhood politics, gardening tips, emergency preparedness. OHHIC's website and newsletter should focus on housing issues, home improvement, construction and maintenance techniques and tips, activities and information regarding the Jacob House, neighborhood, city, and national news non-specific to Oregon Hill, neighborhood organizing non-specific to Oregon Hill. One topic that both organizations should feel free to draw upon is the rich and shared history of Oregon Hill. Coordination of this is encouraged. Both organizations should take steps to delineate their missions and direct readers to appropriate literature. Coordination of headlines and stories to avoid overlap should be encouraged. The organizations should avoid partisan commenting on each other's policies and elections, but nonpartisan reminders of each other's meetings and elections should be encouraged. 3. OHNA and OHHIC should avoid competing for the same resources. Grants, donations, advertising for newsletters, and fundraising in general should be specific to missions. Both organizations draw upon many of the same volunteers and they should not be put in a position of conflict because of this. OHNA needs to be sensitive to the more pressing financial responsibilities and obligations of OHHIC's daily operation. 4. In terms of representing the interests of the neighborhood, OHNA is the 'public face' of Oregon Hill. While OHHIC, with its housing mission, has its own public role to play. These roles must be coordinated, with open lines of communication. 5. The Jacob House is considered a neighborhood resource. While OHHIC holds title, its ties to the neighborhood must be protected and celebrated by both organizations. 6. The memorandum will be reviewed and updated periodically by both organizations.
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The name of the corporation is: "Oregon Hill Home Improvement Council, Incorporated"
The corporation shall have one or more classes of members. The designation of such class or classes of members, qualifications of the members in each class and the rights, voting or otherwise, of the members in each class shall be set forth in the bylaws of the corporation. The members shall elect the Board of Directors at each annual assembly of the members and may elect Directors at any special assembly of the members.
Section 1: Number and Qualification Section 2: Staggered Terms of Directors The method of electing persons to the Board of Directors shall only be changed or amended by the affirmative vote of two-thirds of the members, and only at the annual assembly of the members.
Section 1: Purposes The general purpose of the corporation is to provide directly or indirectly and either alone or in company with others, home improvement services for low-income residents of the Neighborhood, regardless of race, creed, color, sex, national origin, or handicapping condition; Such purposes of the corporation include promoting historic preservation of the Neighborhoods within the boundaries of the City of Richmond, providing assistance to low-income persons or families in repairing, maintaining, or remodeling their homes and dwellings when the same are found to be sub-standard or in need of repairs. The purposes may be accomplished by providing materials at reduced cost whenever possible, and by providing financial counseling and assistance in the pursuance of home repair or maintenance. Other purposes of the Corporation shall include the following: 1. To develop, finance, or promote the development of new or rehabilitated housing and other real estate projects related to community improvement and associated public or private improvements or projects; 2. To seek or provide, when possible, technical assistance to groups in planning, designing, financing, processing, or managing new or rehabilitated housing; 3. To acquire and dispose of real property, improved and/or unimproved, for development and/or rehabilitation of housing or other community purposes; 4. To promote energy efficiency and environmental 'green' building techniques and materials. 5. To encourage other persons and entities to undertake related activities in the Neighborhood; and 6. To encourage use of historic easements in the Neighborhood. 7. To maintain and keep the Jacob House as a historical, educational, neighborhood resource. Section 2: No Private Inurement Section 3: Prohibited Activities Section 4: Dissolution
Section 1: Indemnification of Directors and Officers Section 2: Indemnification Not Permitted Section 3: Effect of Judgement or Conviction Section 4: Determination and Authorization Such determination shall be made: (i) by the Board of Directors by a majority vote of a quorum consisting of Directors not at the time parties to the proceeding; or (ii) if such a quorum cannot be obtained, by a majority vote of a committee duly designated by the Board of Directors (in which designation Directors who are parties may participate), consisting solely of two or more Directors not at the time parties to the proceeding; or (iii) by special legal counsel selected by the Board of Directors or its committee in the manner heretofore provided or, if such a quorum of the Board of Directors cannot be obtained and such a committee cannot be designated, selected by a majority vote of the Board of Directors (in which selection Directors who are parties may participate). Authorization of indemnification, evaluation as to reasonableness of expenses and determination and authorization of advancements for expenses shall be made in the same manner as the determination that indemnification is permissible, except that if the determination is made by special legal counsel, authorization of indemnification and evaluation as to reasonableness of expenses shall be made by those selected to such counsel. Section 6: Indemnification of Employees and Agents Section 7: Elimination of Limitation of Liability of Directors
and Officers 1. A Director of Officers who does not receive compensation for his services as such shall have no liability for damages, if at the time of the transaction, occurrence or course of conduct giving rise to the proceeding, the corporation was exempt from federal income taxation under Section 501(c) of the Code and Regulations. 2. The liability of a Director or Officers who does not receive compensation from the corporation for his services as such shall not exceed the amount of $100.00 if, at the time of the transaction, occurrence, or course of conduct giving rise to the proceeding, the corporation was not exempt from federal income taxation under Section 501(c) of the Code and Regulations. 3. The liability of a Director or Officers who received compensation from the corporation for his services as such shall not exceed the amount of $100.00. Section 8: Liability of Directors and Officers Not Eliminated Section 9: Definitions In this Article "Individual" includes, unless context requires otherwise, the estate, heirs, executors, personal representatives and administrators of an individual. "Corporation" means the corporation and any domestic or foreign predecessor entity of the corporation in a merger or other transaction in which the predecessor?s existence ceased upon the consummation of the transaction. "Expenses" includes, but is not limited to, counsel fees. "Liability" means the obligation to pay a judgement, settlement, penalty, fine, including any excise tax assessed with respect to an employee benefit plan, or reasonable expenses incurred with respect to a proceeding. "Official capacity" means: (i) when used with respect to a Director, the office of Director in the corporation; (ii) when used with respect to an Officers, the office in the corporation held by him; or (iii) when used with respect to an employee or agent, the employment or agency relationship undertaken by him on behalf of the corporation. "Official capacity" does not include service for any foreign or domestic corporation or other partnership, joint venture, trust, employee benefit plan, or other enterprise. "Party" includes and individual who was, is or is threatened to be made a named defendant or respondent in a proceeding. "Proceeding" means any threatened, pending, or completed action, suit, or proceeding, whether civil, criminal, administrative or investigative and whether formal or informal. Section 10: Provisions Not Exclusive
ADOPTED: February 1, 1994 |